Getting Started

Gathering detailed information is the first stage of reviewing the scope of your risks and exposures. Generally, some of the following confidential information should be reviewed and discussed within the initial stages of the consulting process:

General Information:

• The company's corporate mission statement

• The company's risk retention and risk handling philosophy

• An organizational chart and resumes of top management

• A list of all subsidiaries, assumed names, joint ventures or partnerships

• A description of any mergers, acquisitions, divestitures or discontinued operations

• Review planned changes for the next three years regarding expansion, withdrawal etc.

• A list and description of any third party management agreements

• Copies of audited annual financial statements and management response letters

• Copies of consent forms, hold harmless and indemnification agreements

• A schedule of owned and leased fixed assets, contents and equipment for each location

• Copies of real property and major equipment leases

• Description of any sporting or social event sponsorships

• A schedule of all law firms, accounting and other consulting firms engaged by the company
• Copies of all marketing material, brochures, advertisements, articles and press releases

• Copies of any guarantee, warranty, supply, service or sales agreements

• A copy of your safety plan

• A copy of your physical and electronic security policies

• A copy of your disaster recovery plan

• List of all business or professional operating licenses by state

• Alternative risk handling review (self insurance, retention plans, contractual transfers etc.)

Insurance Information:

• A summary of the company's insurance program for the past three years

• Current projected annual payroll schedule and employee count by employee type

• Annual payroll history and employee count by state

• Current automobile schedule, garaging location and driver list

• Insurance certificate schedule and requirements (and copies of  certificate samples)

• Claims status report for all incurred, reserved and paid claims - insured and non-insured

• Sales receipts summary by year

• Copies of merger and acquisition agreements

• Employee benefits and health plan summary

• Copies of loss control surveys

• Copies of experience modifier worksheets

• Copies of the company's current insurance policies

• Copies of risk collateralization agreements (if any)

• Copies of insurance applications for fidelity, fiduciary liability, professional liability, 

    directors and officers liability and employment practices liability

Employment Information:

• The company's personnel handbook and policy manual

• A list and description of benefits for all employees

• Copies of any employee leasing or labor interchange agreements

• Copy of OSHA logs

• Description of any medical facilities or professionals provided or contracted
• Description of worker's compensation claim issues and concerns

• Description of all employee problems including alleged wrongful termination,

    harassment, and/or discrimination complaints and EEOC complaints (if any)

Environmental Information:

• Environmental site surveys, if any, for each property owned or leased by the company
• A listing of hazardous substances used and copies of Material Safety Data Sheets (MSDS)
• A description of the company's disposal methods
• A list of environmental permits and licenses
• Copies of all correspondence, notices and files related to EPA, state, or local regulatory

   agencies
• Descriptions of any exposure to flammables, explosives, chemicals or demolition
• A list identifying and describing any contingent environmental liabilities or continuing

    indemnification obligations

Litigation and Compliance:

• A schedule and summary of any claims or threatened claims by, or against the company
• A schedule and description of all pending litigation

• A list identifying and describing any environmental litigation or investigations

• Description of potential negligent acts, errors or omissions
• A list of any unsatisfied judgments

• List and description of any cease and desist orders, memorandums of understandings

• Documents relating to any injunctions, consent decrees, or settlements
 

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